Insights
What we tell planners on the phone, written down
Costs, contracts, LED versus projection, why hybrid audio fails — the questions every planner asks, answered by the people who run the shows.
How many wireless microphones does your event actually need?
The mic-count math for panels, town halls, and galas — plus why the answer is almost never 'one per person on the agenda.'
Read itHow much power does your event need? A planner's guide
Wall outlets, dedicated circuits, and tie-ins — what AV actually draws, and the venue questions that prevent show-day breaker trips.
Read itThe run of show: how to write one your crew can actually call
An agenda tells people when to show up. A run of show tells a crew what happens next. Here's the difference, column by column.
Read itThe 30-day AV run-up: a checklist for corporate events
The week-by-week advance timeline we run before corporate shows — written so you can steal it, whoever your AV provider is.
Read itHotel in-house AV vs. an independent AV company: a Baltimore planner's guide
How venue commissions actually work, when the in-house team is genuinely your best option, what your contract really says about outside AV, and how to negotiate the clause before you sign.
Read itLED wall vs. projection: how to choose for your room
The four factors that actually decide it — ambient light, sightlines, content, and budget — and the crossover point where LED stops being the expensive option.
Read itHow to read an AV quote
Labor, advance, rigging, contingency — what each line actually buys, what a fair quote makes visible, and how to compare two bids that don't look alike.
Read itHybrid town halls that don't embarrass anyone: audio first
Remote attendees forgive a mediocre camera and never forgive bad audio. Why hybrid sound fails, what mix-minus means, and what a real hybrid kit includes.
Read itWhat event AV actually costs in Baltimore: the 2026 guide
Realistic ranges by event size and format, the six drivers that move every quote, what quietly inflates prices, and the questions that keep vendors honest.
Read itPlanning an event in Baltimore?
Tell us the date, the room, and what has to go right. You get a straight answer about scope and budget.