Insights · 9 field notes · no email required
What we tell planners on the phone, written down
Costs, contracts, LED versus projection, why hybrid audio fails: the questions every planner asks, answered by the people who run the shows.
- 09
How many wireless microphones does your event actually need?
The mic-count math for panels, town halls, and galas — plus why the answer is almost never 'one per person on the agenda.'
5 min read
- 08
How much power does your event need? A planner's guide
Wall outlets, dedicated circuits, and tie-ins — what AV actually draws, and the venue questions that prevent show-day breaker trips.
4 min read
- 07
The run of show: how to write one your crew can actually call
An agenda tells people when to show up. A run of show tells a crew what happens next. Here's the difference, column by column.
5 min read
- 06
The 30-day AV run-up: a checklist for corporate events
The week-by-week advance timeline we run before corporate shows — written so you can steal it, whoever your AV provider is.
6 min read
- 05
Hotel in-house AV vs. an independent AV company: a Baltimore planner's guide
How venue commissions actually work, when the in-house team is genuinely your best option, what your contract really says about outside AV, and how to negotiate the clause before you sign.
5 min read
- 04
LED wall vs. projection: how to choose for your room
The four factors that actually decide it — ambient light, sightlines, content, and budget — and the crossover point where LED stops being the expensive option.
5 min read
- 03
How to read an AV quote
Labor, advance, rigging, contingency — what each line actually buys, what a fair quote makes visible, and how to compare two bids that don't look alike.
5 min read
- 02
Hybrid town halls that don't embarrass anyone: audio first
Remote attendees forgive a mediocre camera and never forgive bad audio. Why hybrid sound fails, what mix-minus means, and what a real hybrid kit includes.
5 min read
- 01
What event AV actually costs in Baltimore: the 2026 guide
Realistic ranges by event size and format, the six drivers that move every quote, what quietly inflates prices, and the questions that keep vendors honest.
6 min read
Checklists and a run-of-show template, free to use with any provider.
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Tell us about the event.
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